Are you a small business owner trying to manage each aspect of the business all by yourself? Sometimes you wish to stretch the day beyond 24 hours to accommodate planning, marketing, accounting, and a lot more tasks! Don’t stress yourself over minute detail! Read our list of best small business apps and you will definitely find the best match to lessen your business workload.
I have picked up the most useful business apps that help small business owners boost productivity while tracking expenses in an efficient manner!
And in between, I have added few graphics which suggest some trending apps that business owners can use for different purposes. And yes, there’s a list of FREE small business management apps, at the end. Read till the end to know about some useful business resources and apps.
Toggl – Rated as One of The Best Small Business Apps That Boosts Productivity
Defined as “the ultimate timer” the team-based Toggl timekeeper app enables you to do a range of things. It simplifies tasks like exporting timesheet, registering billable hours, and more. This app is available on both mobile and desktop. It smoothly syncs with major workflow management tools, like Asana and Trello.
Pricing: Three types of plans available, Premium, Enterprise and Starter ($7.20 per user/a month).
Expensify- Rated As One of The Best Business Apps 2019 For Easy Expense Management
A high-grade expense tracking app, Expensify, allows you to oversee your travel expenses effortlessly. Users have to just take photos of their travel receipts, and the smart app will automatically process relevant data to generate an expense report.
Regarded as one of the top small business apps, Expensify also facilitates the linking of debit and credit cards to an Expensify account. If you are searching for the best business apps for iphone, you have to check out Expensify.
Pricing: Different pricing plan for individual and group users. The minimum package is $4.99 per month.
Basecamp – Workflow Management Made Easy
Having a distinctly different approach than other workflow management apps, Basecamp allows users to manage their workflow through 6 channels. The Basecamp app incorporates a calendar, a task list, an image bank, a message board, a chat room, and a check-in system. All these help in bringing the team together and streamlining project work.
Pricing: The Personal plan is free to use whereas the business plan $99/month.
Trello – One of the Must Have Apps For Business To Track Everything!
As one of the leading best business apps 2019 for small business , Trello, simplifies the project management process. Trello’s easy-to-use, descriptive, card-based system enables users to add stickers, labels, checklists, attachments, comments, and members.
Each card created on the Trello board shows an assignment. Whenever a user changes a card, the app notifies it on their mobile devices. And yes, Trello popularity has grown such that now it is rated among the best business apps for iphone too!
Pricing: There’s a free plan with limited options. The Business Class package costs $12 per user/per month whereas the Enterprise plan costs $20.83 a month.
SurveyMonkey – No Guess Who’s the Best!
SurveyMonkey is quite popular among small business owners who want to know what their users are thinking about their product or service! The app, with millions of users across the globe, eliminates the “guesswork” by enabling businesses to create surveys.
This gives businesses an opportunity to analyze customer demands, measure their satisfaction level, and get genuine feedback on products and services. SurveyMonkey has a free plan with premium packages starting from $35 per month.
Tripit – Travel App With Many Features
Few small business apps have the multi-functional capabilities that Tripit integrates. A trip organizer app, Tripit brings travel information at your fingertips.
From airlines to trains, cruises to cars, hotels to meeting rooms, the app absorbs your entire travel information. Then it processes your travel emails and merges trip plans in an online itinerary which you can refer on the go. The intuitive Tripit app also provides weather updates, flight delay notifications, and road directions.
Pricing: There’s a free plan to start with. You can later move to the PRO plan which is $49/year.
Streak – Easy to Use CRM App Which Lets You Manage Eveything From Gmail!
Streak is a unique CRM app, which assists small enterprises in monitoring and managing customers based on business relationships. The CRM tool provides smooth integration with Google Apps/ Also it incorporates a news feed feature that updates team members about the status of projects. Streak is available on both Android and iOS.
Pricing: The personal plan is free to use, professional plan is $49 per user/month whereas the Enterprise plan is $129 per/month billed annually.
InvoiceCare – Simple Bookkeeping For Small Business
InvoiceCare syncs with your existing accounting software to automate the humongous task of managing invoices. Besides maintaining accurate records, InvoiceCare automatically calls late-paying clients. It is considered the best app for small business accounting, because InvoiceCare boosts customer relation as well. It sends a thank-you email when the customer finally coughs up the money!
Pricing: It is based on the number of customers whom you bill per month, the minimum contract amount being $500/month.
Campaign Monitor – Useful Email Marketing App For Small Businesses & Home Business Owners
A top-ranking email automation app, Campaign Monitor allows businesses to automate their marketing messages. It lets you create striking email templates to boost your subscriber list. The Freemium Campaign Monitor tool is one of the best small business apps to heighten marketing efforts.
The app offers seamless integration with various business software, including GetFeedback and SalesForce.
Pricing: The basic plan starts at $9/month, next is Unlimited which is $29/month while the highest plan is Premier which costs $149/month.
Belly – One of The Innovative Small Business Apps to Reward Loyal Customers
Offering tailor-made customer loyalty programs, Belly can catapult your startup to the next level of success. In addition to providing social media and email marketing solutions, the Belly app also comes with analytics software, which offers insights into customer preferences. This helps you design loyalty programs based on your customer’s specific choices.
Teamdeck- A Popular Business Resource Tracker App
Teamdeck is a resource management tool that enables you to schedule resources, check workforce availability, and keep track of working hours. You can also generate customizable reports in the Teamdeck app, to monitor team performance and follow KPIs.
Pricing : $3.99 per Team Member / month
Fuze – A Unique App That Focuses on Video Conferencing
Fuze is one of the most suitable small business apps for enterprises that rely a lot on video conferencing. The app allows businesses to host high-definition webinars with a “go-live” transition feature. Fuze works on all devices and platforms, which means, remote employees can join important meetings on a short notice.
Pricing: The rate varies for different countries. Check the rate chart here.
Proven – An App that Simplifies the Recruitment Process
When it comes to hiring, Proven features as one of the top business apps for its efficiency in automating the time-intensive recruitment process. The app provides a simple interface to post job listings, filter applications, shortlist eligible candidates, and leave notes for review.
Pricing: Pay a $5 one-time fee to use the Proven Hiring System.
Tsheets – One of The Best Small Business Apps for Easy Time Tracking
The TSheets mobile time tracking app monitors time even if the employee is outside Wifi or smartphone coverage. Crew managers can keep a better watch on team members, either in group or individually.
Not only that, TSheets works with your QuickBooks accounting software too. Thus it helps you complete a range of employment management processes, such as automating timesheet and tracking schedules. The stellar app also aids in managing employee benefits while providing a platform for computing and filing payroll taxes.
Pricing: There are two plans available, i.e. Premium and Elite, both with 14-days free trial option. You can chose to pay monthly or annually.
Square – Monitors Credit Card Transactions
Square, a tech startup, is transforming the traditional way of processing credit card transactions. Now, with the Square app, you can use a tablet or smartphone to swipe your customer’s credit card! The app is free, including the Square Reader, i.e. the swiping hardware they send you. There is, however, a flat fee of 2.75% for each transaction.
SOS Inventory- An App for Efficient Management of Order and Inventory
SOS Inventory is one of the most trusted small business apps for inventory management. The app makes things a lot easier for businesses by enabling them to manage inventory across multiple locations. With SOS Inventory, you can create item tickets, packing slips, and also track products based on different attributes, such as serial numbers and cost.
Pricing: Three plans available, Companion ($39.95 a month), Plus ($79.95 a month) and PRO ($119.95 a month).
QuickBooks – One of the Most Popular Small Business Apps For Accounting
If you are looking for the best app for small business accounting, you have to give QuickBooks a try! It is perhaps the most trusted and popular accounting app because it performs so many tasks seamlessly.
From profit analysis to tax accounting, inventory and payroll processing, you can manage it all with the easy-to-use desktop and mobile application. As one of the best business apps for iphone, QuickBooks offers various plans, so that you can choose one that suits your needs the best.
Pricing: They have three plans. To start your business, you can buy Simple Start for US$7.50 /mo. For successful running of your business, you can switch to Essentials, the cost being US$11.50 /mo. And the Plus plan comes with a price tag of US$15.50 /mo. All these plans offer 30 days free trial to try the app for free.
Asana- One of The Most Popular Apps For Business To Track Workflow and Projects
When it comes to best business apps for iphone, Asana tops the list. It dominates the apps market for workflow management. This app, accessible on both mobile and desktop, features the Asana board, which allows users to upload files, share notes, view projects, and follow progress via a simple digital interface.
This small business apps android integrates with Dropbox and Google Drive. It fits in with Slack, to facilitate posting of updates on the Slack messaging channel.
Pricing: The basic version of the Asana app is free for up to 15 users. Premium plans start from $10.99 per user, per month, billed annually. The Business Plan is USD24.99 per user, per month when billed annually. And there is an Enterprise plan for bigger organizations.
RescueTime – Tracks Your Online Distractions
Productivity app, RescueTime, is here to rescue you from online distractions like Twitter, Facebook, Instagram, or e-commerce sites. The app, available on PC, Mac, Linux, and Android platforms, gives you a detailed analysis of where you spent your time. RescueTime, which has both free and premium versions, also enables you to block sites, set notifications, and productivity goals.
Pricing: There’s a RescueTime Lite which can be used forever for free. RescueTime Premium starts from $6 per month. RescueTime for Orgs starts from $6/month per team member .
Insightly – An Advanced CRM Platform That Takes Care of Marketing, Sales and Projects
Insightly includes superior project management functionalities, but it also works as an excellent relationship manager app. This makes Insightly the one-stop app destination for small businesses. The app blends stunning features to keep users busy.
You can assign tasks, create pipelines to monitor those tasks, and set reminders to keep everyone informed. Users can merge their social profiles, group contacts with tags, and additionally, manage leads.
Pricing: Insightly’s price varies from $29 to $99 per user per month, (billed annually). They also have a free plan for a maximum of two users.
InDinero- A Preferred Accounting App for Startups With CFO Support
InDinero ranks as one of the best small business apps for its analytics-driven financials. This user-friendly app packs a punch, enabling users to get a clear understanding of complicated financial reports through a single window.
If you are searching for the best business expense tracker app that takes care of business spending, revenue, and cash flow then InDinero makes life easier for you. InDinero cloud based solution along with on-demand CFO consulting service, can become your best buddy if you are a small biz owner who often needs to interact with lenders and investors.
Pricing: The Essentials Plan starts at $300 per month. You can request a custom pricing also.
Xero – Best App For Small Business Accounting With Cloud Protection
There are several reasons why Xero is rated the best app for small business accounting. It seamlessly performs the basic accounting tasks like invoicing, bank reconciliation, billing, employee payment, purchase order management and a lot more.
Another reason why it is regarded the best app for small business accounting, is because it saves your confidential data in the cloud, so that you can access it safely, any time, on the go. And most importantly your confidential accounting data remains safe even if your device is stolen or lost. Undoubtedly Xero is one of the must have apps for business where the owner has to manage the cash flow and expenses.
The fact that you can see the cash-flow in real time makes it a life-saving business app.
Pricing: They offer three different plans, i.e. Early, Growing and Established. You can check the pricing plans here.
BoxMeUp –One Of The Best Small Business Apps That Simplifies Inventory Management
The web and Android-based Boxmeup app simplifies the entire inventory management process,i.e. organizing your containers, boxes and other storage items.
Many businesses are now taking advantage of this app to lessen their shipping headache. Apart from basic inventory management tasks, users can also use Boxmeup to print QR labels, which they can scan with a smartphone to get a record of items inside the container.
Square- One of The Top Apps for Easy Acceptance of Payments
Considered one of the best PayPal alternatives for business, Square helps online and offline shops which depend on point-of-sale transactions. They provide their own hardware, i.e. a small card-reader which you can simply plug in to your mobile device. This portable device lets you accpet and process payments the way your customer wants.
With Square App you can manage online transactions effortlessly and can run real-time reports whenever you feel like checking the stats. Also, this comprehensive app takes care of invoicing, payroll processing, email marketing and a lot more.
Pricing: They offer quite flexible pricing plans, as per customer requirements.
eWay-CRM – Complex CRM for more than sales
Complex CRM software offers more than sales management. The most attractive features include projects, direct mailing, operations workflow, employee attendance administration and a lot more. eWay-CRM is an example of the most efficient CRM software. However, it is a niche tool for users working with Outlook.
Pricing: You can use it for Free. To access advanced features, you can upgrade for a month or opt for lifetime subscription starting from $24.
What Are The Free Small Business Management Apps Every Entrepreneur Should Use?
If you are in a cost-cutting mode and not willing to spend money right now to use a business app, then worry not! Here I have few free apps suggestion which can really help run a small business smoothly.
Evernote – is quite an efficient free app which you can use to take down notes, or scribble information which you may need later. Later you can share it with your team or associates. As a small business owner who needs to multi-task often, a note-taking app like Evernote can quickly become your all-time companion!
Slack- is a free productivity app which small business owners often use to send important messages to employees or an individual, may be the business partner or supplier. This free business app relieves you of the hassle of sending lengthy e-mail, which people often don’t want to read.
Mint – is a great budget management app which lets you do so many things for free! You can keep track of recurring and one-time expenses, as well as surprise expenditure. As you get a clear picture of the income and expenses on a regular basis, you can decide whether to reward your employees with an increment or to spend money on some business purchase.
Wave is also a similar kind of budgeting app but with few more features. With Wave, you can create professional invoices, irrespective of the currency. The app also lets you make as many credit card and bank connections, as you want. You can use the app even in offline mode to monitor income and expenditure. Also it lets you scan important receipts.
Genius Scan – is a free app to quickly take pictures of important business documents. You can then convert the document to a JPEG or PDF file and send it to your contacts.
To Sum It Up
Here we have tried to present a comprehensive list of best business apps 2019 for small business. Each of these apps streamlines time-intensive tasks that you need to complete on a day-to-day basis. Do your own research, compare similar apps’ features and functions before picking up the one that best matches your business needs and budget.
And yes, you should always verify the terms, conditions and pricing structure by visiting respective websites before paying for any of these small business apps.
Anirban Mukherji has been in the content creation industry since 2013. His passion for helping small online businesses streams in the form of new ideas and strategies that translate into a formula for success. Besides writing content for small enterprises, Anirban also creates SEO-friendly pieces for institutions of all sizes. Connect with Anirban on Facebook.